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Volunteer Coordinator

  • 13 Feb 2018 4:52 PM
    Message # 5735773

    Silver City Museum Society

    Volunteer Coordinator & Society Board Liaison

    Title: Volunteer Coordinator & Society Board Liaison

    Status: 18-24 hours per week; preferred days Tuesday, Friday and Sunday

    Reports to: Museum Director and Store Manager

    Pay scale: $10-14/hr

    Purpose:  To ensure all volunteer positions are covered by well trained volunteers and to schedule all volunteers needed for events, i.e., 4th of July and Victorian Christmas, as defined by Event Coordinator.  To act as a liaison between Society staff and the Silver City Museum Board.  To recruit volunteers and Museum Society board members.

    The ideal candidate will have enthusiasm for training, motivating, and working with volunteers. The volunteer coordinator manages a volunteer corps, and serves as a public face for the Museum and the Museum Society.

    Duties and Responsibilities

    Coordinates volunteer services for the Museum including:

    • performs volunteer outreach, recruitment, screening, and placement
    • acts as liaison between the Museum staff and the Silver City Museum Society Board
    • conducts promotional campaigns to increase number and diversity of volunteers
    • provides volunteer orientation, training, support, supervision, and feedback
    • schedules volunteer staffing for Museum
    • maintains volunteer service database in PastPerfect
    • organizes volunteer appreciation activities
    • works unfilled week and weekend volunteer work positions
    • serves as staff backup for membership data base and Mansardian production
    • Store support:  assists with opening and closing store POS per weekly schedule
    • Store support:  close out store on AccuPos and prepare sale receipts from deposits

    Coordinates regular and special events for the Museum including:

    ·          activities associated with courtyard and other museum rental programs.

    ·         activities of event committees and volunteers to ensure smooth operation, effective public presentation, and post-event critique

    • holiday and evening hours will be required for managing volunteers in conjunction with the Events Coordinator’s needs.  Fill in as needed for unfilled volunteer positions.  Weekends required.
    • promotes awareness of and support for the Museum within the community at large; shares general duties with office staff as needed; other duties as assigned.


    High school diploma or equivalent and demonstrated competency to meet this position; strong inter-personal, communication, motivational, teamwork, and time management skills; sensitive to needs of diverse population; can work effectively both independently and in group situations; flexible, organized and self-motivated; computer literate.  Weekends required.  Commitment to delivering exemplary customer service. Flexibility to pitch in as needed as part of a small team.

    Prior museum, event planning, staff and/or volunteer management experience helpful. Spanish language ability helpful.

    Physical Requirements: Must be able to climb stairs. Able to lift and carry 25lbs.

    Working Conditions: Office environment. Works weekends where needed, some holidays, and occasional evenings for events. 

    Review of applications will begin immediately. Position open until filled. For consideration, please email cover letter and resume to or mail/deliver to Silver City Museum Society, Personnel Committee, PO Box 344, 312 West Broadway, Silver City, NM 88061.

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