Job Posting Title
Exhibits Manager-OHCM

Agency
350 HISTORICAL SOCIETY

Supervisory Organization
Oklahoma Historical Society

Full/Part-Time
Full time

Job Type
Regular

Compensation
Up to $50,000.00 a year, depending on education and experience, plus benefits

Job Description
Reporting to the Oklahoma History Center Museum Director, and in partnership with the Exhibition Curator, AV/IT manager, the Registrar and other museum departments, the Exhibitions Manager oversees the planning and implementation of special exhibitions, traveling exhibits, and collection-based installations. This is a hands-on position.

Essential Responsibilities:
    •    Create and maintain, in coordination with the Director, a comprehensive, long-term Exhibitions Calendar.
    •    Coordinate all in-house exhibitions and permanent collection gallery changes striving to anticipate issues and solve problems as they arise.
    •    Create implementation schedules for all exhibitions, establishes milestones for timely completion, and regularly check adherence to deadline.
    •    With the Exhibit Curator collates exhibition-related text for wall labels, title walls, panels, credit lines, and other printed exhibition support materials for external editing and design.
    •    In coordination with the Director, supervises the development of all exhibition budgets and keeps projects on schedule and within budget. Monitor actuals versus budgeted expenses, to ensure that expenses stay within budget, and flag overages on a timely basis. Works closely with Finance and Development to ensure budgets stay accurate and current.
    •    Draft and negotiate artist, guest curator, and any other necessary professional service agreements as well as MOUs and contracts for all in-house exhibitions, traveling exhibits, and permanent collection exhibits.
    •    Liaise with the Exhibition Designer to prepare galleries for installation and troubleshoot during the installation period
    •    Process all exhibition contract related payments and invoices to individuals and institutions.
    •    Schedule all museum-wide Exhibition meetings as well as regular check-ins related to the implementation of specific projects and update the Museum calendar accordingly.
    •    Use project management best practices, such as detailed project schedules, budgets, and communication platforms.
    •    Other duties as assigned.
Education and Experience:
·Education:
    •    Bachelor’s degree in art history, museum studies, arts administration, or a related field.
·Experience:
    •    At least three years administrative and project-management experience in a not- for profit setting, preferably in a museum environment, or the equivalent education and experience.
    •    Demonstrated experience managing and maintaining departmental and/or project budgets
    •    Demonstrated experience working collaboratively and professionally under pressure while sustaining a high level of attention to detail
Required Skills and Abilities:
    •    Must be skilled in the preparation of artifacts, photos, and other collections for exhibit.
    •    Must have familiarity with current exhibit lighting systems as well as basic exhibit AV/IT systems
    •    Knowledge of Adobe Suite or other graphic design software and AutoCAD, Sketch-up or other CAD based display system.
    •    Proficiency with Microsoft Office software, in particular Word, Outlook, PowerPoint, and Excel and collection management systems.
    •    Attention to detail and excellent organizational, project management, research, writing, and editing skills.
    •    Ability to lead and facilitate cross-departmental teams while maintaining a great deal of organization and advance planning.
    •    Demonstrated ability prepare and meet timelines and budgets.
    •    Strong communication and interpersonal skills.
    •    Ability to work independently and under pressure while prioritizing multiple projects with competing deadlines.
    •    Demonstrated flexibility and ability to work well with artists and curators.
    •    Ability to collaborate with internal colleagues and external partners and create ways to meet mutual goals

WORKING CONDITIONS
    •    Climate controlled history museum with display galleries, standard offices, library/archives, museum shop, and other non-public spaces.
    •    Work is performed primarily indoors and occasionally outdoors, in lobbies, display galleries, public spaces and non-public offices and storage areas.
    •    Compliance with Museum health and safety-related protocols.
    •    While performing the duties of this job, the employee is frequently required to receive oral and written instructions and information in English and to clearly communicate in English in person, over the telephone, through email and through other electronic means.
    •    The employee is required to move about their work area, between galleries and storage areas, ascend and descend stairs; and stand and/or sit for extended periods of time.
    •    The employee is occasionally required to lift, drag, and/or move up to 40-50 pounds unassisted.
    •    The employee is required to identify, observe, and assess visually or otherwise.
    •    Must be able to remain in a stationary position 50% of the time; frequently moves about inside the offices, including ascending/descending a short flight of stairs; operates a computer and other office equipment such as a calculator, copy machine, etc.
    •    Frequently communicates with staff and others and must be able to exchange accurate information.

TRAVEL REQUIREMENTS
Local, regional, and national travel:  0-10 %
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.