Position Title:   Gifts and Records Administrator
Department:      Advancement and Communications
Location:             Santa Fe, NM
Pay Range:          $40,000 - $42,000
Hours:                  Full-Time, Non-Exempt

Position Summary

The O’Keeffe Museum is in search of a Gifts and Records Administrator to be responsible for the creation and maintenance of all data associated with development programs and events, including information related to gifts, donors, members, annual, and special campaigns. The Gift and Records Administrator helps to ensure the integrity of the gift-related and donor data of the Museum.

COVID-19 considerations:

Common surfaces are sanitized regularly, safety and cleaning measures are in place to prevent the spread of the virus. Masks and PPE are provided to all staff.

Responsibilities include but not limited to

Gift Processing and Database Management

• Enters and maintains member, donor, and gift-giving information in donor database, ensures that data is entered accurately and up to date
• Prepares routine and special queries for mailing lists and reporting needs
• Imports and enters information from outside systems into donor database records for prospecting, records, and tracking purposes
• Develops and executes database maintenance calendar to ensure optimal data health
• Manages data entry manual to ensure consistency among records. Works with colleagues to develop and implement comprehensive data entry protocols
• Work as part of a team to engage in strategic and purposeful use of the database system to strengthen development practices
• Maintains expertise in working with and utilizing donor database
• Maintains absolute confidentiality, as well as friendly, cooperative relationship with department members, museum staff, Board, volunteers, and all donors

Special Projects or Additional Duties: 

Complete special projects or additional duties as assigned, and consistent with the skills, training, level of responsibility and other requirements for this position

Background and Qualifications

3 Years’ experience Data Entry – Preferred
2 years  experience using Altru or other CRM system - Required
2 years  Museum or non-profit related field - Preferred
High School Diploma/GED - Required

Skills and Abilities

• Strong computer skills, including spreadsheets and creating reports
• Must be able to work on multiple tasks and prioritize work
• Excellent accuracy and record-keeping of gift processing and gift acknowledgement
• Ability to effectively meet deadlines and self-organize, managing multiple projects and timelines
• Ability to work independently with self-direction as well as collaboratively in a team environment

Benefits

This position is eligible for our full benefits package including medical, dental, vision, Life Insurance and Short/Long Term disability, 403b retirement plan with employer match, museum membership, retail store discount, Employee Assistance Program, PTO, Paid Holidays and much more!

To be considered, please send your resume to: Jobs@okeeffemuseum.org

The Georgia O’Keeffe Museum is an equal-opportunity employer and considers all candidates for employment based on such factors as knowledge, education, skill, experience, the ability to perform required activities and availability, and without regard to race, religion, color, sex, sexual orientation, age, ancestry, citizenship, national origin, disability or any other legally protected status.